EXTERNAL PRIVACY AND COOKIE POLICY EVENTIX

EXTERNAL PRIVACY AND COOKIE POLICY

Introduction

1.1

This External Privacy and Cookie policy (

“Policy”) is used by Eventix B.V. (“Eventix”), with

statutory seat in Eindhoven, with office in (5612 AX) Eindhoven on Horsten 1, registered
in the trade register of the Chamber of Commerce under registration number 64925536.
Eventix can be reached on

info@eventix.nl

1.2

On the one hand this Policy is intended to explain why and how data that identifies or could
identify natural people (

“Personal data”) is processed by Eventix by means of, for

example, the ticket service platform (

“Platform”). When using the Platform a user account

is automatically created for the user (

“Account”). When creating the account you are

requested to enter Personal data. At the same time you as user are also asked to accept
the General Ticket Terms and Conditions. When buying a ticket via the Platform a remote
purchase  is  agreed  between  Eventix  and  the  user  of  the  Account.  Unless  indicated
otherwise,  Eventix  is  the  ‘controller’  as  referred  to  in  the  General  Data  Protection
Regulation  (“GDPR”)  for  processing  the  Personal  data  in  this  Policy.  Eventix  is  the
organisation that determines the purpose and means for processing Personal data. On the
other  hand  this  Policy  is  drawn  up  to  inform  you  about  the  use  of  cookies  and  similar
technologies  on  the  Website

www.eventix.nl

(hereinafter:

“Website”) as maintained by

Eventix.

Section A Privacy of Personal data

2.1

Eventix may process Personal data from you in the following situations:

2.1.1 You are user of the Platform to buy a ticket from Eventix;

2.1.2 You are a prospect of Eventix and you have created an Account;

2.1.3 You are a client of Eventix (event organiser);

2.1.4 You are a supplier of products and services to Eventix;

2.1.5 You are a job applicant or you work for Eventix otherwise.

2.2

The Personal data that Eventix may process includes:

2.2.1 Your first and last name;

2.2.2 Your contact details;

2.2.3 Your address details;

2.2.4 Your gender;

2.2.5 Your date of birth/age;

2.2.6 Your email address;

2.2.7 Your bank account number;

EXTERNAL PRIVACY AND COOKIE POLICY EVENTIX

2.2.8 Further Personal data, depending on the nature of the relationship that Eventix

has with you.

2.3

In addition to this Personal data it is possible that you provide further Personal data to us
when you contact us. This concerns the following categories of Personal data:

2.3.1 The Personal data that you provide to Eventix during the course of the services

that we perform for you, such as but not limited to the (special) Personal data
that is required to further identify you.

2.3.2 The Personal data that Eventix obtains when you use our Website, when you

Sources

3.1

In principle the user of the Account provides Personal data to Eventix via the Platform. A
client or supplier can also forward Personal data to Eventix, which means that Eventix does
not receive this Personal data directly from you. Eventix obtains Personal data directly from
you if:

3.1.1 An account has been created;

3.1.2 You apply for a job at Eventix;

3.1.3 If you complete the contact form on our Website to receive the newsletter.

Principles

4.1

Eventix is individual controller and determines the purpose and means for processing
Personal data. One of the following principles is used by Eventix as controller to process
your Personal data:

4.1.1

The processing is necessary to execute an agreement (for example executing
a ticket agreement) whereby you are a party, or to take measures, at your
request, before concluding an agreement;

4.1.2 The processing is necessary to represent the justified interests of the controller

or a third party, except when the interests or fundamental rights and freedoms
of you that require protection of Personal data outweigh those interests,
especially when the data subject is a child;

4.1.3 If this seems necessary, an additional permission for processing your Personal

data will be requested.

EXTERNAL PRIVACY AND COOKIE POLICY EVENTIX

Purposes

5.1

As controller Eventix determines the purposes and means for processing. The purposes of
Eventix for processing Personal data are:

5.1.1 To enable Eventix to execute the (ticket) agreement with you, your employer or

your client, including but not limited to the agreement to deliver an entry ticket
for an event;

5.1.2 To enable Eventix to recruit new employees;

5.1.3 To enable Eventix to identify you;

5.1.4 To enable Eventix to offer a Platform to users via an Account.

5.2

If Personal data is not provided, Eventix may not be able to comply with its obligations
under the agreement concluded or to be concluded.  If the data is not provided, Eventix
may not be able to perform its services or obligations as intended.

Retention

6.1

Eventix retains the collected Personal data no longer than is required for the purpose for
which this Personal data originally is collected. Personal data will never be retained longer
than five years, unless Eventix has a legal obligation to retain this Personal data for a
longer period.

Recipients and transfer

7.1

Eventix transfers Personal data to third parties, so-

called ‘recipients’, if this is necessary

for realising the purposes that are determined by the controller and included in this Policy.
The (categories of) recipients of Personal data are:

7.1.1

Our suppliers, including but not limited to, for example, Cloud hosting parties;

7.1.2

Our business relations such as clients, customers and contractors, for the
execution of an agreement with Eventix or in the context of our normal business
operations with you;

7.1.3

Our auditors, legal advisors and other consultants;

7.1.4

With respect to our Website: providers of tool to analyse the use of our Website,
all this under the conditions as included in our cookie policy (see below).

7.1.5

Possible other recipients with whom you explicitly or implicitly agree in the
performance of the services of Eventix for you or the company you work for.

EXTERNAL PRIVACY AND COOKIE POLICY EVENTIX

Possible recipients and transfers

8.1

In addition to the recipients referred to in article 7, it is possible that Eventix will disclose
Personal data or give access thereto in the following cases, whereby this will be announced
by Eventix:

8.1.1

If Eventix is involved in a purchase or sale, in which case Personal data might
be provided to the potential buyer and the Personal data will be provided under
this Policy;

8.1.2

If Eventix must provide Personal data due to a legal obligation, or to execute the
Policy, the general terms and conditions or the agreement with you, to assure
the rights, properties and freedoms of Eventix or its customers or others, Eventix
will also do this.

International transfer

9.1

Eventix may transfer Personal data to countries or international organisations outside the
European Economic Area to execute the agreement with you.

9.2

If Eventix transfers Personal data to an international organisation established outside the
European Economic Area, Eventix will ensure that there are appropriate securities for the
protection of Personal data.

9.3

Should  Eventix  transfer  Personal  data  outside  the  European  Economic  Area  or  to
international  organisations  in  another  way,  Eventix  will  established  whether  there  is  an
adequacy  decision  within  the  meaning  of  the  GDPR,  and  if  there  is  no  such  decision,
Personal data will only be transferred if there are appropriate or suitable securities.

Security

10.1

The  security  of  Personal  data  is  very  important  to  Eventix  and  has  therefore  taken
appropriate measures and securities.  These measures comply with the requirements of
the GDPR in this respect.

Rights

11.1

Under the GDPR the data subject are entitled to the following rights, depending on the
situation and subject to conditions;

11.1.1

The right to request the controller to provide access to the Personal data;

11.1.2

The right to request the controller to rectify the Personal data;

11.1.3

The right to request the controller to remove the Personal data;

11.1.4

The right to request the controller whether the processing can be
restricted;

11.1.5

The right to object against the processing by the controller;

11.1.6

The right of the data subject to data portability;

EXTERNAL PRIVACY AND COOKIE POLICY EVENTIX

11.1.7

Where the processing is based on permission: the right to withdraw this
permission at any time, without prejudice to the lawfulness of the processing
before this withdrawal;

11.1.8

The right to submit a complaint to the supervisory authority.

11.2

To exercise these rights it is possible that Eventix will request specific additional
information. This additional information in only processed for the purpose of exercising
the referred to rights.

Questions

12.1

For questions about the processing of Personal data by Eventix and for requests regarding
your Personal data you can contact Eventix via the details as referred to in article 1.1 of
this Policy.

Section B the use of Cookies and permission

13.1

Cookies are small data packages that are sent to your browser and are stored on the
device that you use to visit different locations on the internet. Eventix uses such cookies to
ensure that the Website can be used as intended by Eventix. The cookies that are used,
for example, ensure that contact details do not suddenly disappear. Other cookies make it
possible to analyse the use of the Website fully anonymously, to give feedback, to be able
to share messages on social media and to be able to show relevant adverts on third-party
Websites.

13.2

When you first visit the Website, you are requested to agree with the use of cookies that
Eventix uses via the Website. If you wish to withdraw your permission you can let us know
or remove the placed cookies via the settings of your browser and cancel the use of the
Website.

Purposes

14.1

Eventix uses cookies on the website, with as purpose:

14.1.1

To assure an optimal Website;

14.1.2

To develop and improve the Website;

14.1.3

To store preferences such as language, locations, orders etc.;

14.1.4

To make it possible to contact Eventix via the Website;

14.1.5

To analyse the use of the Website;

14.1.6

To create statistics about the use of the Website;

EXTERNAL PRIVACY AND COOKIE POLICY EVENTIX

Which cookies are used

15.1

Below you can see an overview of the cookies that are placed, what they do and how long
they are active.

15.2

Cookies that ensure that the Website functions properly

These cookies are used to ensure that the Website functions properly. For example,

cookies are placed that ensure that your contact details are remembered while you
continue on the Website.

Eventix uses the following cookies:

Placed by

Name cookie

What does the
cookie do

How long for

Queue-it

Queue-

it,QueueITAccepted-

When it is very busy you
are placed in the queue.

1 year

SDFrts345E-

V3_vangnet,Queue-it-

63dbb3d9-7a73-4ff2-

8336e5521eca8eef,Queue-
itae28871d-9b5b-4ff8-

89e5ca913ddad724,Queue-
itb708e071-bc64-4c47b88c-
9f4ff7d7f7b2

Decides
with the
use of
these
cookies.

Google

_gat_UA-60030661-1

_gat_UA-45748084-6

Google  Tag  manager
container  cookie.  This
cookie makes it possible
to  add  functionality  or
tracking.

session

15.3

Cookies that we use to measure the Website

It is important for Eventix to know which parts of the Website are viewed the most. Eventix

does this by using third-party software. With this software we view, for example, the number
of visitors. Subsequently statistics are created from this information that inform Eventix how
the Website is used. It is not possible to trace the statistics back to natural persons.

EXTERNAL PRIVACY AND COOKIE POLICY EVENTIX

Eventix uses the following cookies:

Placed by

Name cookie

What does the
cookie do

How long for

Google Analytics

_ga

Cookies that start with
_gid

originate

from

Google Analytics and are
used to keep track of
visitor statistics.

2 years

Google Analytics

_gid

Cookies that start with
_gid

originate

from

Google Analytics and are
used to keep track of
visitor statistics.

24 hours

15.4

Cookies to share the content of our Website via social media

It is possible to share certain parts of the Website with others on social medial via the

buttons on  our Website.  To  enable  this, third-party  cookies are used, so this third party
recognises you when you want to share something. Via the placed cookies third parties
can collect Personal data about you. More information about this collection and processing
can  be  found  in  the  privacy  statements  of  these  third  parties.  Please  note  that  these
statements may be changed regularly.

Eventix uses these cookies for:

Placed by

Name cookie

What does the cookie do

How
long for

Facebook

c_user,datr,fr,pl,sb,xs,
presence,wd,act

If  a  visitor  is  logged  in  on  Facebook,
Facebook  can  place  cookies  on  his/her
pc  via  the  website  that  are  required  to
remember the login details.

90 days

EXTERNAL PRIVACY AND COOKIE POLICY EVENTIX

Google

Id,IDE

These

are

from

Google

DoubleClick  and  are  used  to  show
personalised  adverts  that  are  based  on
previous visits to our Website.

1 year, 1
month

Google

APISID, NID,

SID,

1P_JAR,UULE,CONS

ENT,DV

These  cookies  are  used  by  Google  to
show  adjusted  adverts  on  Google  sites
based  on  recent  searches  and  previous
interactions.

1 month

months

We refer to the following third parties for the relevant privacy statements:

•

Google

•

Facebook

15.5

Other cookies

It could be possible that Eventix not always has insight into the cookies that are placed by

third parties via the Website. An example is the use of embedded elements on the Website.
These are texts, images or videos that are not stored at Eventix or in the Website but are
indeed shown via the Website. If you come across cookies on the Website that fall into this
category and we have not mentioned these above, please let us know. Or directly contact
the third party and ask them which cookies they place, what their reasons are for this, how
long the cookies are active and how your privacy is secured.

Browser settings

16.1

If you do not agree with the placing of cookies on your device and/or computer, you can
adjust your browser settings so you receive a warning before cookies are placed. You can
adjust these settings so that the browser refuses all cookies, or just the third-party cookies.
It is also possible to remove cookies that have already been placed. Please note: You must
adjust the settings separately for each browser and each device that you use.

16.2

It  is  important  that  you  realise  that  if  you  do  not  allow  any  cookies,  we  can  no  longer
guarantee that the Website functions optimally. It is possible that some functions will be
lost or that a part is no longer visible. Refusing cookies does  not mean that  you will no
longer see any adverts, you will then no longer see personalised adverts.

16.3

More information about the settings of your browser can be found via the help function of
your browser.

EXTERNAL PRIVACY AND COOKIE POLICY EVENTIX

16.4

Below hyperlinks are included to pages about cookies for the most commonly used
browsers.

•

•

•

•

16.5

Would you like to deactivate cookies of specific parties, go to

Your Online Choices

Adjustments

17.1

This Policy must be adjusted now and again, because there are changes in the Website or
the rules regarding cookies. Eventix reserves the right to adjust this Policy without prior
warning. This page will always contain the most recent version of the Policy.

Questions

18.1

For questions about cookies on peripherals by Eventix, please contact Eventix via the
details referred to in article 1.1 of this Policy.